It may also lay you open to the risk of a discrimination claim, e.g. A well written job description and job specification can help define a current employees work or help in attracting a new candidate. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. Job explanations can motivate thats not my job thinking. Hence in simple words, the description of the job provides the base or acts as a yardstick with the help of which the employer can segregate between good employees and bad employees.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-medrectangle-4','ezslot_8',107,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-medrectangle-4-0'); if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-banner-1','ezslot_5',134,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-banner-1-0');In case of recruitment also job descriptions comes handy as due to it only those people apply who possess all the qualities as described in description of the job which reduces the task of company considerably as they have to screen less number of applicants as majority of applicants not having the desired qualification for the job do not apply for the job after reading the description about the job. Its simple to think about the individual on the job and discuss how they have been selected to do the task. I accept the Terms and conditions and the Privacy notice. 1 What are the disadvantages of person specification? An excellent job description concentrates simply on job objectives and results, not how the job is managed by the individual who happens to be in it. There are certain limitations of the job specification. The benefit is that it will not consume much time and a quick report to the managers that can be done. Use 100 % free Illustrations of Job Descriptions. Increasingly, organisations are also making use of online recruitment opportunities, and this is another way of reaching a wide group of potential candidates in a cost-effective manner (Girard and Fallery, cited in Boudarouk and Ruel, 2009, p.39). It also gives you the opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act. It renders the structure and discipline of the enterprise which the applicants should abide. Though a person specification is different from a job description, it is still very beneficial to employers. 2a) Title and Classification: The job title should be brief like Web Developer, Job Description Research Analyst, Senior Administrator, Senior Resident, etc. What is advantage and disadvantage of specification? In the past, HR professionals have tended to draw a clear distinction between 'competences' and 'competencies'. Advantages & Disadvantages. Those details are supposed to be listed in the remaining parts of the job description document. Job Specification- the capabilities that the job holder should possess form part of job specification. If job explanations are not updated, then we will have misunderstandings and lawful difficulties. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. The adjectives used should be accurate and. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. Well-written, realistic job descriptions and job specifications will also help in getting lesser rejections. A Closer Look. Documents include a job analysis, person specification, job description, application form and CV . Job descriptions have an application in almost every aspect of employment. It's fast, free and there's no commitment. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. Sets out the kind of qualifications, skills, experience and personal attributes a successful candidate should possess. Grading. However, these additional obligations should not be considered as essential functions of the job. A number of key concepts that make up person-centred therapy | Cram Furthermore, as the requirement for extremely skilled employees has improved in recent years, it will be even more important for organizations to express their wants, needs, and lifestyle via their sites and other job portals. Job description and job specification make sure that all the individuals we recruit align with the organisations goals, mission, vision, and objective. 3. Though a person specification is different from a job description, it is still very beneficial to employers. The main distinctions between a job description and a job specification are listed below. By continuing to use the site, you agree to the use of cookies. If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. At the same time, some managers writing job descriptions might not be fully aware of all that a role requires, missing out on some important duties that employees who do the work daily would best know. A project lead or a team lead must have a higher range of profiles which will help him/her to face the challenges in the other organization. These cookies will be stored in your browser only with your consent. This sentence will make the candidate feel discriminatory towards the organization. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. What are the benefits and disadvantages of using job descriptions? There are many advantages of having a comprehensive job description given by a company. The specification should be derived from the job description and forms the foundation for the recruitment process. 4. 7 What are the advantages of a job specification? DO Concentrate on the job information and not on the incumbent. There are not many tasks that have not been modified considerably in the past years. : (01233) 653500 Fax: (01233) 647100, subscriptions@indicator-flm.co.uk www.indicator-flm.co.uk, Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ, VAT GB 726 598 394 Registered in England Company Registration No. What are the benefits of job specification? If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. Disadvantages of Job Analysis. What are the advantages of a job specification? A good job description and job specification is a crucial element for any position. Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. Providing a clear description of tasks ensures that both employers and employees are on the same page and prevents misunderstandings of what needs to be done and when. > Learn more. Extensive experience in Complete Recruitment Life Cycle - Sourcing, Negotiation and Delivery. Change happens. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holder's duties and responsibilities (see Follow up). advantages. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Interview questions and selection tests should also derive from the person specification and be . Time commitment towards the assigned work will play a major role in the job description. The details mentioned here should be brief. The Disadvantages of Prototyping. Job description can be defined as the written statement which includes roles and responsibilities or functions of a particular position. . A well-experienced candidate might have their own standards that match with the organizations standards. Necessary cookies are absolutely essential for the website to function properly. A job description is a group of specifications, rules, details, responsibilities which a job applicant should be able to perform in order to acquire a job or simply knowing what tasks the employee should make. The job description and job specification is the first location to look at when workers are not doing what we want them to. It helps in giving due justification to each job. For example, education, training, experience, judgment, initiative, physical effort, physical skills, communication skills and emotional characteristics. Eligibility criteria should be matched with a respective job. 4. 2. 3. Job classification is actually a process that makes comparisons at a job by using a standard scale. While that structure may be necessary, the description often rewards the employee for following it rather than adjusting or improving it. Job Specification. Tel. Job specialization is differentiated from work specialization, which is a leadership . Disadvantages of Job Description Too Rigid. Balboa Capital, a division of Ameris Bank, is a technology-driven business lender that uses innovative online tools and technology to change the way small businesses secure financing, and we are looking for talented, motivated individuals to join our team. How are Person specifications different from job descriptions? Any professional documentation or educational experience to prove work experience needs can also be included here. ( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. Pro advice. There should not be any age limit to avoid any discrimination. The legal risk in the employment law which are bounded by the job description mainly focuses on the document position goals and the implied performance standards. 5 Why are job descriptions and person specifications important? It should be updated periodically; otherwise, it may lead to outdated data or information. 3599719. Once an employee knows about the responsibilities and duties of the job he or she can work accordingly and hence in a way job descriptions helps an employee in performing the job properly. Why are job descriptions and person specifications important? Decreases liability, because the Job description provides a documented review of the potential of the applicants. The job description helps the employees to clearly identify the responsibilities of a particular job. Start Your Free Personal Development Course, Effective resume making, job hunting, campus recruitment training & others. 2 What are the benefits of person specification? Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment - for example it can help with induction and training. - it helps the company to put themselves out . 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. Another downside is that a job description can cause disagreements between managers and employees, especially when the job description isn't well written or is not conclusive. How are Person specifications different from job descriptions? Advantages of Job Description Food and groceries can be ordered online. The job description and person specification should include: The job's purpose and the duties involved. The recruiter should post job descriptions that will be abided by the organizations standards, but at the same time he/she should not discriminate the candidates by posting . It is a major limitation especially when jobs change frequently. The time to create themor upgrade them if neededis now. Copyright 2023 MassInitiative | All rights reserved. 3. GT_UL_Final.pdf Job Description and Person Specification Job Description and Person Specification Post University Lecturership (NTF) in Computer Science . It helps one to identify whether the applicant is qualified for the hired position or not. Before an employee applies for a position, they learn what duties and level of performance is expected from them based on a well-written job description. This also includes the different terms and conditions related to the job. Meaning. Job Description Job Description is basic information about the job. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits needed to . Keep current job descriptions. Innovative energy company caused water pollution, HSE focuses on lung disease in metal fabrication. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Claim, e.g obligations should not be considered as essential functions of the potential of the enterprise which the should! Discuss how they have been selected to do the task has ten years of experience in Complete recruitment Life -! 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